BATTERY621 EVENT POLICIES AND AGREEMENT Battery621 was built to accommodate a fusion of work, lifestyle and creativity. We are a unique community of individuals and companies that thrive in an environment that fosters collaboration and social enrichment. Battery621 is constantly evolving and improving through the collective involvement of all who pass through the building. The goal of this document is to provide guidelines through the internal workings of the building that will help all of us to make your events here an opportune moment to create, develop, and grow incredible experiences. These rules and guidelines are meant to be a living, breathing document so we’ll keep you up to date on any changes as they come along. EVENT COORDINATOR: To ensure proper use and care of Battery621, we require that you have a staff member or hired consultant serve as an Event Coordinator to be responsible during the event and do a walk through with the Battery621 Manager on Duty prior to set up of the event. The Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Battery621 Manager on Duty and the Coordinator will conduct a final walkthrough of the grounds to assess any possible damages or excessive clean-up that may have occurred during the event. BUILDING ACCESS AND EVENT TIMES The main entry door will be unlocked during all event operation hours. This includes set-up and breakdown. Please let the Manager on Duty know the hours of your event. Events on the roof must have music stop promptly at 10PM. Events must be completed with all guests off premises by 11PM. PARKING There is ample complimentary parking for all Battery621 event guests. Battery621 reserves Parking to the North of the adjacent building next door which are appropriately labeled, the surrounding area wrapping Battery621, and finally underneath the viaduct beneath 6th avenue on both sides of Lipan St. Cars left on site should be identified and communicated with Battery621 building management. Battery621 is not responsible for any theft or damage to vehicles, or for any vehicles that are ticketed or towed. GENERAL RULES Smoking inside the building is strictly prohibited. Minors 16 years of age and younger must be accompanied by an adult. Dogs at events must be always on a leash. EVENTS WITH MUSIC MUST HAVE THE MUSIC STOP AT 10PM COMMON AREAS The kitchen and bar are great features of Battery621 - please take great care of them. Please be respectful of your neighbors and clean up after yourself. Battery621 owned glassware, dishware, cutting boards and all utensils are not to be utilized by event personnel without written approval from management. If a party disregards this request, they will be subject to an additional fee for wear and tear, replacement, or damage reflective of the market value of these items. Coffee and Beer from the Battery621 space are for general tenant use and are not to be made available to be consumed at events. The high-top tables, flex desks, and soft seating are available for event use only with prior written agreement from management. Please be considerate of other tenants when it comes to these areas and any noise constraints made clear prior to congregating. Moving or taking furniture from any adjacent office spaces is prohibited. No one is allowed on the lower level of the building without prior permission from Battery621 management. No one is allowed in any tenant spaces or offices without prior permission from associated tenant management. Rinse and place all dishes in the dishwasher. NOISE ORDINANCE Battery621 management welcomes the use of the venue within the specified Industrial-Light Zone noise ordinance. To be compliant with this ordinance Battery621 hosted events must adhere to the following rules: All special events in Denver featuring amplified sound must comply with the Denver Noise Ordinance. Mechanical sound and amplified sound (live entertainment and in-house audio systems) are regulated to 55 decibels dB(A) between the hours of 7:00 a.m. and 10:00 p.m., and 50 dB(A) after 10:00 p.m. until 7:00 a.m. CLEANING POLICIES During the event it is important to have attention to the trash canisters inside and on the rooftop deck. Once they start to get full they need to be emptied and bags swapped out. Upon the completion of your event, we will have a cleaning crew that takes care of basic sweeping/mopping, windows, and cleaning restroom facilities. However, it is every party’s responsibility to clean up after themselves and their guests/clients – leaving workspace and common areas free of trash and debris. Dumpsters and Recycling dumpsters can be found in the alleyway behind the building. The code to the dumpsters is 0621. Please collapse boxes and take any excess trash generated by large shipments or events directly to those bins. OUTSIDE VENDOR REQUIREMENTS Prior to any work being conducted, Battery621 requires the following items from any vendor working on the property. Certificate of Insurance o Must meet required limit of $1,000,000 / $2,000,000 of general liability o Battery621 must be named as additionally insured on the Certificate of Insurance which must be provided to Battery621 Management prior to the event. Acknowledgement of Property Disclaimer o Any labor being performed outside of a tenant space will need to be completed before or after business hours in conjunction with written agreement from Management. WEATHER CONDITIONS: For the safety of all involved, should hazardous weather occur, such as tornadoes, severe thunderstorm, hail, etc. Battery621 Management reserves the right to mandate taking interior shelter. stop alcoholic beverage dispensation, and require bands or musicians to switch to acoustic entertainment only. For events originally limited to the Rooftop Patio the interior venue will be allotted to continue as a contingency plan. In all the above cases, the Battery621 Manager on duty for the event will do their best to make regular announcements to keep guests informed of the situation as well as the steps needed to be taken to ensure their safety. BEVERAGE SERVICE: Alcohol consumption is allowed at the venue. Any event without a Denver liquor license must announce that the event is private, by invitation only, with a guest list. All guests must have ID’s checked by a professional security person accountable for checking valid age identification for all individuals on the venue premises and given a Battery621 wristband. Alcohol may not be served to minors or anyone appearing to be intoxicated. Battery621 reserves the right to refuse or stop alcoholic beverage service to any individual or group at any time. If alcohol is being served at the event one licensed security guard must be on hand for every 75 people in attendance. For example, if there are 80 people in attendance, there must be at least two licensed security guards on duty at all times. Alcohol may not be sold at the venue without the appropriate liquor license from the City and County of Denver. Should individuals under the age of 21 be allowed on the premises where alcohol is being consumed, wristbands will be necessary in conjunction with valid age identification differentiating them. The facility is required to enforce liquor laws as regulated by the state of Colorado. In the event that serving alcoholic beverages violates these liquor laws the individual, agent or entity signing this contract, along with the event guests and any contracted labor, will hold Battery621, and all employees and affiliates, individually and jointly at the venue severally harmless for any loss, damage, legal action, or injury to person or property resulting from the use, occupancy or possession on the premises. The venue therefore holds no legal responsibility but rather the individual, agent, or entity signing this agreement that will absorb such liability. All event coordinators are responsible to provide adequate food service. The Venue reserves the right to prohibit events providing only alcoholic beverage service. If this policy is not enforced the day of the event, Battery621 holds the full right to immediately terminate the event, and the event host will lose the security deposit. FOOD SERVICE: Small events of 20 guests or less can use the grill on the roof for family style meals, with previous permission from Battery621 Management. The grill is not to be used to prepare and sell food to event guests. Selling food requires a Retail Food Establishment license. CLEANING: A base-cleaning fee is applied to all events beginning at $250.00. This rate is based on an event limited to 100 guests. There will be an added fee of $50.00 per additional 25 guests with a maximum of 500 guests allowed. All personnel/vendors connected with the event may not be on the premises prior to or after scheduled set up / clean up times, unless previously arranged with Battery621 Management. The client may be charged an hourly rate for additional time needed. Initial clean-up is the responsibility of the client. Items not removed immediately following the event, will be disposed of with no liability to Venue and could result in charges against client’s damage deposit. Venue is not responsible for any lost or stolen items. After an event, users must leave the building and grounds clean, and clear of debris and trash and in at least as good condition as it was found at the commencement of the event. Trash must be bagged and placed inside the dumpster. All rental equipment and materials must be removed from the rental area. If the dumpster is full, trash still must be removed from the premises. Rented items must be properly placed in the appropriate area and ready for pick up. Additional charges for clean up and removal may be assessed or deducted from the damage deposit if premises are not left clean and clear. PHOTOGRAPHY: For promotional purposes, the Venue reserves the right to take a limited number of royalty-free photographs of the user’s activities in the Venue. Such photographs shall be the Venue’s sole and exclusive property for the full copyright term, and the Venue shall have the right to copy, exhibit, display, and otherwise exploit such photographs by any means and media throughout the world; provided, however, that the Venue shall have the sole responsibility for obtaining any third party clearances, release and consent necessary for the Venue’s use of such photographs. FURNITURE: Battery621 requires tenants and guests to use the facilities in a respectful manner. Protective accommodations may be required to prevent damage to these furnishings during events. Should clients wish to utilize interior or furniture, Battery621 may require rental. PARKING: There is ample complimentary parking for all Battery621 event guests. Battery621 reserves Parking to the North of the adjacent building next door, which is appropriately labeled “Battery621 Parking.” The surrounding areas wrapping Battery621 are also available. Finally, should overflow parking be necessary, underneath the viaduct, beneath 6th avenue Battery621 has additional gated parking beginning at the alley and ending across Lipan Street adjacent to Movement climbing gym. Cars left on site should be identified and communicated with Battery621 building management. In the event a client would like to carry valet, this will be an additional expense invoiced separately from the rental of Battery621. TENTS AND RENTALS: Tents and other rentals are not included in the rental fee. Should a guest wish to rent a tent, AV equipment, furniture, draping, etc. they may request a separate proposal from the venue or are otherwise welcome to bring in an outside vendor upon a time agreeable with building management. VENDORS: It is required that all pre-approved event coordinators, caterers, valet parking and bar services are prepared to provide the appropriate license and insurance documentation if requested. All vendors and service contractors are responsible for the cleanup and removal of their event equipment, food, bar supplies, and garbage within two hours of the event's conclusion. No items may be left at the venue overnight unless approved by building management. If guests don’t have someone in mind for vendors, etc. guests are encouraged to speak with building management regarding event coordinators, catering, rentals, etc. as Battery621 has relationships with several highly recommended local businesses that meet the above criteria. INSURANCE: Battery621 requires insurance for all events. and the client is responsible for providing a certificate of insurance for their event. The certificate must name Battery621, LLC. as an additional insured and is required to have at minimum of $1,000,000 in general liability and $2,000,000 general aggregate. The licensee insurance will cover all vendors’ liability, please select professional service companies that can meet this requirement. FOR PROFIT EVENTS: Battery621 reserves the right to request an additional 20% of sales should an event be determined profitable. This is to ensure all impact on the building is accounted for accurately. In the event an event is determined profitable, the client is responsible to disclose net profit no later than departing the venue and a 20% proportion due no later than 3 days after the event. THIRD PARTY VENDORS Battery621 reserves the right to approve all third-party vendors that are sampling or selling goods or products on the premises and a percentage of sales to be negotiated prior to the event. All information listed above is subject to change at any time, ownership reserves the right to alter this agreement provided notification is communicated appropriately with the guest EVENT FEES FOR GUESTS : Over 20 = $275 Over 40 = $550 Over 60 = $900 Over 80 = $1250 Over 100 = $1500 Over 150 = $1750 Over 250 = $2000 Over 400 = $3000 500 / max = $5000 All events must have a Battery621 provided Manager present for the event to help with logistics and infrastructure and any other needs that arise at a fee of $30/hr. Rental fee list does not include cleaning or AV equipment For events over 50 people Battery621 may assign a Battery621 busser to assist in cleaning and disposal of cups, cans, trash etc. during the event at a fee of $15/hr. RENTAL DEPOSIT AND DAMAGE DEPOSIT A 50% rental deposit will be due upon your returning this signed and initialed rental agreement. The 50% deposit secures your event date and is non-refundable and non-transferable for any reason including natural disasters. The 50% balance of the rental fee is due no later than set-up prior to the event. A Damage deposit is a separate check that will be due at the final review, no later than 2 weeks prior to the event in the amount of $1000.00. It will be returned to the Event Coordinator following the final walk-thru at the end of the event. Should a guest like to leave a credit card on file instead of a security deposit, they are welcome to do so. If there is any excessive clean-up or damage done to the property as a result of the event specified above, the security deposit and or credit card amounting in a $1000.00 damage deposit will be applied towards any needed repairs. The individual, agent or entity signing this agreement, along with the event guests and any contracted labor, will hold the State of Colorado, the City and County of Denver, Battery621, and all employees and affiliates, individually and jointly at the severally harmless for any loss, damage, or injury to person or property resulting from the use, occupancy or possession of the premises.